European Commission

European Commission

Who can benefit from Assistance under the eafip initiative?

All public procurers from EU member states were eligible to apply for assistance.

The public procurers to receive this assistance were chosen through a transparent selection procedure against the following four criteria:

  1. Concrete interest / commitment in starting a PCP/PPI project and maturity of the business case (business case means the business case for the public procurer, i.e. the cost/benefit analysis that justifies the procurer’s investment in the innovation procurement)
  2. Potential impact of the PCP/PPI procurement
  3. Geographical balance of the cases to be assisted across the EU member states
  4. Lack of experience and existence of prior cases in the implementation of PCP/PPI under the legal system of the country in question

The selection of the procurers to receive assistance was carried out together with the European Commission Services on the basis of interest shown via the online questionnaire. All expressions of interest received via the questionnaire were assessed according to the above criteria, based on the information provided in the questionnaire, and any additional information the European Commission may have decided to request.

The European Commission could have decided to support additional cases if there is a high level of interest from eligible applicants.

Please note that projects that received EU funding for the costs related to the preparation and/or management of an innovation procurement (e.g. from Horizon 2020 or ESIF programmes) were not eligible for eafip assistance for activities that are eligible costs under the EU funding they already receive.

Nor did the eafip initiative provide assistance in the formulation/preparation of proposals/offers for Horizon 2020 calls.

What did Assistance under the eafip initiative comprise? eafip provided local assistance to selected public procurers in the preparation and implementation of a PCP or PPI procurement, covering:

  • Scoping an identified procurement need that can be tackled with innovative solutions
  • Preparing and conducting an EU wide published open market consultation
  • Drafting tendering documents
  • Launching an EU wide published call for tender
  • Answering questions from potential tenderers at any time during the process
  • Signature of contracts with selected vendor(s), taking into account the relevant provisions under European and national legislation governing public procurement.

The exact form and content of the assistance to be provided to the selected procurers was determined on a case-by-case basis, in coordination with the European Commission services. Assistance included one-to-one meetings, support by email, hands-on guidance and individual support (including legal support) to prepare and implement a PCP or a PPI procurement. The assistance provided within the eafip initiative did not consist of financial support for activities carried out by the procurer. Each project selected for assistance benefited from a limited number of man-days assistance that were provided free of charge to the procurer by eafip and that were evaluated on a case-by-case basis. Local assistance was provided in the local language of the procurer through the eafip network of experts established across all the EU Member States under the coordination of Corvers. The network of legal experts consisted of members located across all the EU Member States. A complete list of these legal experts is available here.

A new initiative launched by European Commission

and implemented by Stella Consulting and Corvers - Commercial & Legal Affairs